Privacy Statement 

This privacy notice sets out how the KEMI e-learning platform, collects and uses information about you when you access the platform and why we collect specific personal data. This notice also explains the choices that you can make about the way that we use your information.

Privacy and personal data

We take your privacy very seriously. In order to provide access to this site, we need to collect and store personal information about you.

What is collected?

We collect the data that you provide when creating an account, such as name and email. We also collect data about your activity on the site, including any contributions that you make.

How is this information used?

This information is only used to provide access to the online courses on this site.

How long is my data stored?

Your personal data is stored as long as your account is active on this site.

KEMI e-learning platform has been developed using Moodle Learning Management System. Your privacy protection is essential to us, and that is why Moodle   have adopted the following pivotal legislation relating to data privacy and protection 

  1. EU’s General Data Protection Regulation 2016/679 (“GDPR”)
  2. UK General Data Protection Regulation (“UK GDPR”) 
  3. California Consumer Privacy Act 2018 (“CCPA”). 

KEMI and VVOB are also compliant with the Kenya Data Protection and all other laws in Kenya relating to data privacy and security. 

‘Personal data’, in this privacy statement, means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is someone who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

KEMI remain committed to building a secure LMS that protects the privacy and security of personal data. This has enabled us to provide you with the tools to ensure that your data, information and operations are secure and protected. Privacy features available in Moodle are by default adopted on KEMI e-learning platform which ensures that the platform is GDPR compliant and adheres to local privacy legislation requirements such as the Kenya Data Protection Act. 

A more detailed policy statement will be provided which will outline how we  

  1. Collect, use or disclose their data
  2. Handle all data requests from learners and keep track of retention periods in a centralized place
  3. Enable users to easily request access or download their data

Why we collect your personal data

In order for us to provide you with effective learning services at KEMI or for correspondence purposes we need to collect your personal data. The information we collect and use is confined to these purposes only. We always process your personal data for specific purposes as will be outlined in the detailed privacy policy., with the nature of the data collected depending on your interaction with us. We are committed to transparency in this.

Our legal bases for controlling or processing personal data are:

Article 6.1(a) GDPR (Consent): You provide informed consent to us or have a reasonable expectation that we will use your information for purposes of meant during your study period and that you  can withdraw your consent at any time either by putting across a ‘delete my data’ request on the LMS or sending an email to

Article 6.1(b) GDPR (Contract): Providing our services and fulfilling our obligations to you, usually relating to terms of service or partnership agreement;

Article 6.1(c) GDPR (Legal Obligation): The necessity to meet compliance with our legal obligations; and/or

Article 6.1(f) GDPR (Legitimate Interest): Where it is in our legitimate interests to do so

How we collect personal data

KEMI elearning platform collects personal data from your interactions with the platform.  This includes when accounts are created, request support, register for or participate in an online class, exam, certification, training, webcast or other event; participate in surveys or evaluations, and submit content or posts on the forums.

How we use personal data

All the data collected will solely be used for the purposes meant to enable achieving of the INCREASE project objects. Your data will not be shared with unintended audiences. All the stakeholders in this project have signed Data Processing Agreement to ensure your data is safe.

How we store personal data

We will process (collect, store and use) the information you provide in a manner compatible with GDPR. We maintain physical, organisational and technical safeguards for all personal data we hold. We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary. 

We will process different forms of personal data for as long as it is necessary and proportionate for the purpose for which it has been supplied and we will store the personal data for the shortest amount of time possible, taking into account legal and service requirements.


We have no interest in collecting any data beyond that needed to ensure our learning services work for you and will not be used for marketing purposes. 

Your rights when we process your personal data

At any point, while we are in possession of or we process your personal data, you have the following rights:

  • right to withdraw consent;
  • right of access;
  • right of rectification;
  • right to erasure;
  • right of data portability;
  • right to restrict processing;
  • right to object;
  • right to object to automated processing, including profiling;
  • right to know;
  • right to judicial review: in the event that we refuse your request under rights of access, we will provide you with a reason as to why;
  • right to be free of discrimination if you exercise your rights;
  • notification of data breaches; and/or
  • the right to lodge a complaint with a supervisory authority.

How to contact us

If you have questions or wish to lodge a complaint about how your personal data is being processed by us, or how your complaint has been handled, you have the right to contact  us 

Kenya Education Management Institute

Sixth Parklands Ave, Nairobi

P.O. Box 62592 - 00200 Nairobi, Kenya.

+254 718 518 422

 Any dispute regarding the validity, interpretation, or performance of this policy shall fall within the jurisdiction of the Kenyan judicial system. The Parties undertake to use their best endeavours to reach an amicable settlement before going to court.

Site Policy

By agreeing to this site policy, you acknowledge that you understand and agree with the following points.

Forums code of conduct

Respect others

  • Show respect and consideration to others at all times, including respecting the decisions of forum moderators and course facilitators. Any flaming or personal attacks will be deleted.

Provide feedback for others

  • Rate forum posts as useful to help others that may encounter the same problem and also encourage posters of helpful replies


  • Discussion tone should be kept polite and focused on facts.
  • Our public forums must not be used for defamation or flaming.
  • Don't forget to talk about good experiences as well as the bad ones!

Site policy violations

If you come across any spam, unsolicited adverts or any other content that you feel is inappropriate, please use the 'Report to moderator' link. Posts which violate our site policy may be edited, moved to a closed discussions forum or deleted at the discretion of moderators. 


All posts made on this site express the views and opinions of the author and not the moderators or course facilitators (except for posts by these people) and they cannot be held liable.

Last modified: Sunday, 13 August 2023, 6:55 PM